Whether you’re a seasoned business traveler or just starting your professional life in a highly mobile capacity, you’re going to come across situations where data security is of utmost importance.
Business data can be found on company technology or mobile devices, especially when an organization employs a “Bring Your Own Device” policy. Unfortunately, traveling with business data can open a firm up to risk, especially if unauthorized users gain access to sensitive information.
Here are a few ways you can protect company data during your next junket on the road.
Make backups first
Before you leave with a company computer or mobile device, create a backup and leave it at the office. This will make it easy for your firm to recover data if hardware gets damaged, lost, or stolen during your trip.
A backup of current work can ensure that your business does not have to suffer through downtime when important files are lost. Work with your IT department to make sure that these backups are comprehensive and the data is secure.
Decrease your visibility
Avoid displaying gadgets while you’re traveling, because this can draw the unwelcome attention of tech thieves. When you pack your bags, place laptops and mobile devices in your carry-on luggage, to protect them from theft or damage at the airport.
Avoid using branded technology cases, such as laptop sleeves, because these items become easy targets of theft. Don’t display technology openly whenever you can avoid it.
If your hotel has a room safe, leave your company gadgets locked up when you go out for recreational reasons, to decrease the risk of loss or damage.
Use remote security software
Systems such as iCloud or Android Device Manager can add significant layers of protection to your company’s sensitive information. These systems allow you to track the location of missing mobile devices and computers, so you can find lost gadgets and report stolen technology.
Additionally, you can set a passcode lock or even wipe the data from your devices from a remote location, so that unauthorized users cannot view the contents. This can be a major boon to your company, especially if confidential client or employee information is stored on these devices.
During your travels, you shouldn’t have to worry constantly about the security of your technology. You can protect your organization’s legal business documents and confidential data by taking the proactive security measures above whenever you travel.